Accounts Purchasing & Warehouse Coordinator is responsible for processing purchase requisitions, managing stock, maintaining warehouse/storage space and inventory.
More...Location:
Casselberry/Orlando Area, FL
Tasks:
- Create purchase orders based on purchase requisitions received and send the purchase orders to the vendor
- Verifying receipt of goods from vendors and process the receiving documents in the accounting software
- Physically maintaining the inventory for the department and/or office location
- Assist in researching variances between vendor invoices and purchase orders
- Enter inventory tracking sheet information into the software to reconcile the physical inventory
- Process approved adjustments as needed
- Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are properly maintained
- Manage stock control and assist in regular physical and random warehouse inventory accounts
- Organize the dispatch, delivery, and receipt of equipment and materials
- Preparation of returned materials authorizations (RMA)for defective equipment
- Assist in creating documents, policies, and procedures utilized for inventory control and tracking
- Advise management on optimal operational policies and procedures related to purchasing and the warehouse
- Manage the availability of space and prepare stacking/storage plans prior to material and equipment arrivals
- Assist in layout design to ensure efficient space utilization
- Monitor the quantity and quality of the materials stored
- Liaise with employees, suppliers and transport companies
- Negotiate pricing with suppliers
- Maintain regulatory standards of health and safety, hygiene, and security
- Receive requests for equipment and materials (RFEM) and place orders after confirming equipment has been billed (installation coordinator only)
- Track and relay the status of orders to the Project Managers (PM). Stage and label jobs for Project Managers. (installation coordinator only)
- Required to attend weekly administrative meeting
- Required to complete bi-monthly review
Qualifications:
- Experience in businesses such as logistics, purchasing, warehouse and/or operations preferred
- Possess excellent attention to details and must be able to perform tasks accurately
- Effective written and verbal communication skills
- Possess very strong skills in organization, and be able to prioritize tasks and choose the most important duties to complete first
- Possess good knowledge of office procedures and administration
- Ability to analyze and solve problems
- Possess excellent communication skills, on phone, in written and verbal forms
- Possess top level skills in customer service
- Superior spreadsheets skills and a good knowledge of Microsoft Excel and Google Suite
- Occasional travel for customer visits will be required
- Ability to stand, walk, stoop, kneel, crouch, crawl or view a computer screen for extended periods of time. This job requires lifting and/or move objects and may be required to climb