We are seeking a Fleet & Vehicle Program Coordinator who will be responsible for the day-to-day management of company vehicles and related driver programs. This role ensures accurate documentation, supports compliance with internal policies and external regulations, and serves as a key liaison between departments and vendors. The ideal candidate is detail-oriented, organized, and capable of managing multiple systems and vendors to support a safe, efficient, and well-documented fleet operation.
- Manage additions and removals of drivers and vehicles from the company’s insurance policy.
- Maintain an up-to-date vehicle inventory spreadsheet, including all relevant details for tracking and compliance.
- Review vehicle maintenance and repair orders for accuracy and assess whether recommended repairs are necessary or require further evaluation.
- Ensure all vehicles are properly documented and equipped with necessary materials (e.g., registration, insurance cards, gas and maintenance cards, and SunPass transponders).
- Log and manage incoming complaints related to company vehicles or drivers, including documenting trends and providing historical context as needed.
- Oversee the GPS and dash cam monitoring system, including:
- Ordering and assigning new devices
- Coordinating installations
- Troubleshooting issues
- Verifying that all cameras and GPS are fully operational
- Maintain the vehicle allowance program, ensuring accurate enrollment and documentation.
- Manage accounts and vendor portals related to fleet management, including Enterprise, WEX, SunPass, and other relevant platforms.
- Manage and track all company vehicle violations, including parking tickets, toll violations, and traffic citations. Ensure timely payment of any fines, fees, or violations received by the company related to fleet vehicles.
- Respond to management requests by pulling, compiling, and delivering reports as needed.
Training and Certification Requirements:
- Strong organizational and multitasking skills
- Experience with fleet management, vendor coordination, or similar administrative duties preferred
- Proficient in Excel and comfortable using web-based fleet and GPS management systems
- Excellent communication skills and ability to handle sensitive driver issues with discretion
- Ability to analyze maintenance reports and support decision-making on vehicle repairs
What We Offer:
- Paid time off (PTO) and holidays.
- Comprehensive benefits package including medical, dental, and vision insurance.
- Short term and long-term disability.
- 401(k) matching.
- Employer funded life insurance.
- Opportunities for professional development and growth.
- Employee Referral Program.
About Us:
At DynaFire, we are your comprehensive partner for all fire and life safety needs. From expert support and installation to state-of-the-art sprinkler and fire alarm systems, we deliver tailored solutions to protect your business and assets. Whether you’re looking to enhance security or ensure regulatory compliance, reach out to DynaFire today for industry-leading solutions and exceptional service.
DynaFire is an equal employment opportunity employer dedicated to promoting an inclusive, diverse, and innovative environment for our employees. We provide all qualified applicants with employment consideration without regard to race, color, religion, sex, pregnancy, childbirth, ancestry, national origin, age, protected veteran status, marital status, genetic information, gender identity or expression, sexual orientation, disability, or any other protected status in accordance with applicable federal, state, or local laws.
