Learn essential workplace holiday decoration safety requirements for businesses to stay compliant and protected during the holiday season.

The holiday season brings joy, celebration, and the desire to transform your workplace into a festive environment. But as you plan twinkling lights, garland displays, and themed decorations, one critical question arises: Will your holiday decorations meet workplace holiday decoration safety requirements?

Every year, businesses struggle to balance festive cheer with fire code compliance. Ensuring your employees and customers celebrate in a safe environment isn’t just about avoiding fines—it’s about protecting people, property, and business continuity.

Understanding Fire Code Requirements for Holiday Displays

Workplace holiday decoration safety starts with knowing the applicable fire codes. The NFPA (National Fire Protection Association) provides guidelines for temporary decorative materials in commercial buildings, which most states adopt into local fire codes.

Most decorations fall under the category of temporary decorative materials, meaning they must meet flame-resistant or flame-retardant requirements. Look for UL-certified or flame-resistant labels.

Natural decorations—such as dried pine boughs, hay, or corn stalks—pose additional risks due to their combustibility. These materials require extra precautions, such as flame-retardant treatment, and should be kept away from sources of heat.

For businesses looking for a full assessment of fire risks, a commercial fire protection system inspection before holiday installations is a smart, proactive measure.

Common Holiday Fire Code Violations

During workplace holiday decoration safety inspections, fire inspectors frequently spot the same common hazards. Businesses should be especially mindful of:

• Exit Route Obstructions – Garlands draped over exit signs or trees blocking emergency paths can create compliance violations. Exit routes must remain visible and unobstructed at all times.
• Electrical Overloads – Holiday lighting can strain your electrical system. Avoid daisy-chaining extension cords or overloading outlets. Consider scheduling fire alarm system inspections if adding significant electrical loads.
• Combustible Materials – Decorations cannot exceed 10% of the wall area and must be kept at least two feet away from heat sources. Compliance protects against rapid fire spread and ensures proper operation of fire sprinklers. 

Your Workplace Holiday Decoration Safety Checklist

Before you deck the halls, walk through your building and ask yourself these key questions:

• Are Electrical Systems Safe?
  Use UL-listed lights rated for commercial use. Avoid overloading circuits, daisy-chaining extension cords, or using damaged cords. If you’re adding significant electrical loads, consider scheduling a fire alarm system inspection first.

• Are Exit Routes Clear?
  All paths to emergency exits should be well-lit, unobstructed, and clearly visible. Decorations should never block exit signs or access to doors.

• Is Fire Sprinkler Clearance Maintained?
  Keep at least 18 inches of space below sprinkler heads. Proper clearance ensures your fire sprinkler system can function effectively in an emergency.

• Is Your Fire Alarm and Monitoring System Ready?
  Verify that your system is fully operational. Businesses with fire alarm monitoring services get an extra layer of protection if holiday decorations or electrical loads trigger alerts.

• Are Kitchen Areas Safe?
  Keep decorations away from heat sources such as ovens, stovetops, and space heaters. Ensure kitchen suppression systems are clean and unobstructed to prevent grease or cooking fires.

• Are Decorations Flame-Resistant?
  Check labels for “flame-resistant” or UL certification. Treat natural materials, such as dried pine or corn stalks, with flame-retardant sprays if necessary.

• Is Overall Occupancy and Load Considered?
  If holiday parties or temporary gatherings increase occupancy, confirm that exit routes and egress capacity remain compliant.

Creating a Safe and Festive Workplace

The goal is to celebrate safely without compromising fire code compliance. Follow these decorating tips for maximum safety.

• Concentrate decorations in specific areas such as lobbies or break rooms.
• Assign maintenance staff to perform daily safety checks on decorations and electrical setups.
• Train employees on emergency procedures and evacuation plans to ensure their safety and well-being.

Businesses that take a proactive approach to workplace holiday decoration safety often avoid costly fines, insurance issues, and emergency responses.

FAQ: Workplace Holiday Decoration Safety

Can I use natural decorations like pine or hay?

Yes, but treat them with flame-retardant solutions and keep them away from heaters, stoves, and electrical panels.

Should I notify my fire alarm monitoring service about holiday events?

Yes. Temporary decorations and additional electrical loads can trigger alarms, so keeping your monitoring provider informed ensures prompt and proper response.

What happens if a business fails a fire inspection during the holidays?

Failing a fire inspection can result in fines, delayed occupancy approvals, or emergency shutdowns. Planning ahead with a professional fire system inspection minimizes these risks.

Professional Fire Safety Support

Managing workplace holiday decoration safety doesn’t have to be stressful. DynaFire provides commercial fire safety services, including:

• Fire alarm monitoring services
• Fire alarm system installation
• Fire sprinkler inspections
• Commercial fire system inspections

Our team ensures your building is safe, compliant, and ready for holiday celebrations.

Don’t let fire hazards ruin the holidays. Contact us today to schedule your inspection and ensure your business is protected and compliant.